Canadian Academy
Electronic Publishing Protocols

The following protocols apply to all content published on Canadian Academy sites or under Canadian Academy authorization, including video, audio, CDs/DVDs, email, CA web sites etc.

General CourseForum & HTML
Help:

• Refer to the flow chart below that identifies different levels of use and responsibility for overseeing the postings.
  
• Contact the site manager about questions regarding CourseForum and HTML web page issues.
  
  

Disclaimer:

• Web sites that are associated with CA; and are maintained and/or developed by CA faculty, students, or parents; and are not hosted on a CA server; and are not authorized by CA, must include a disclaimer stating the web site is “Not an Authorized CA web site”.
  
  

Copyright:

• APA Style Guide Cite all sources using APA format, including text, music, and graphic.
  

Content Publishing and Editing:

• All content must be appropriate to a school public web-site.
  
• All content must be compliant with the Acceptable Use Policy.
  
• Use correct and content grade-level appropriate spelling and grammar in student exemplars and class-based work. Either North American or Commonwealth formats are permitted conditional to the fact that consistency throughout the same document is practiced.
  
• Label student work that is not exemplar, e.g. work in progress, draft, etc.
  
• Do not edit pages without the author's permission.
  
• Keep documents up-to-date. Remove out-of-date documents.
  
• Maintain active links. Remove out-of-date links.
  
• Provide links to external web sites, rather than copying and placing information from other web sites onto a CA Course Forum or HTML page.
  
• Do not attach files unless necessary. Attach documents as PDF.
  
• Curriculum-cycle school submissions: It is the responsibility of the Curriculum Chairperson/Administrator to ensure that proofing, specific page formats to be posted, etc. are followed prior to submitting all documentation.
  

Student Identification:

• Students should not be identified by name in photos.
  

CourseForum
Help

• For password management and “who to go to for help”, set up clear delineation of roles within department/team (refer to Flow Chart - level of support below).
  
  

Editing

• Use first initial and last name as user name and email password to log on to edit a page.
  
• Log off when finished editing a page.
  

Naming Pages

• Use unique names for each page. For example, there cannot be 2 pages named Teacher Contact.
  
• Pages names should reflect the group they belong to by prefacing page names with the group's name or initials, e.g. Gr8 Homework or Gr8 Assignments etc.
  

Locking Pages

• Lock personal pages with a password. Remember the password.
  
• Lock group pages with a group/department password, decided by the group/department head.
  
• Consider carefully when to allow a 'comments box' on a page and when not to. Lock pages to exclude comments.
  

HTML
Technical considerations for HTML publishing:

• Page names must be less than 10 characters long and end with ".htm" or ".html". All letters must be lower case letters. Punctuation characters such a "?", ":", etc. should not be included in the name. Do NOT include spaces in HTML page names.
  
• Background - Does not obscure page content, adds to the meaning of page, enforces a metaphor.
  
• Text Color/Style - Easy to read, adds to the theme/metaphor of the page.
  
• Text Font/Size/Alignment – Easy to read. Appropriate sizes & alignment used. Fonts appropriate for any computer.
  
• Links - All links work, and go to location indicated.
  
• Only link to pages that are ready for publication, e.g., Not Under Construction
  
• HTML pages include links back to the main site page, e.g., grade level page, or subject area page, and school page.
  
• Author (content provider) identified and credentials offered.
  
• Indicate creation date or latest date of changes.
  
• Image names must be less than 10 characters long and be in lower case letters".
  
• Images should have an alternate tag.
  
• Image download time – Small images (very quick downloads - no waiting time). <30K.
  

Email

• Send only essential email to all-faculty and large groups. Do not send SPAM email.
  
• Contents of email must follow the CA AUP.
  
• Enter text directly in the email body, or copy and paste into the email message, rather than attaching, unless formatting is important to the message.
  
• Attachments to emails distributed within CA should be created with an application in the CA productivity suite.
  
• Responsibly manage attachments to email. Total attachments, including photos and music, must be no more than 1 MB in size.
  
• Begin an email message with appropriate and polite greeting, and end with appropriate and polite salutation.
  
• Messages/quotes in signatures must be appropriate to the CA educational institution.
  

CD/DVD/Online Video
Quality:

• Any CA production that is distributed beyond the school, must be of high quality to represent the school.
  
• Any CA production that is distributed beyond the school, must be purposeful and must demonstrate a positive aspect of the curriculum and/or CA programs.
  
• Productions must be planned, rehearsed and fully edited.
  

Copyright

• Follow full APA citation for text, music, graphics, etc.
  
• “Fair-use” copyright applies for distribution of products within the school.
  
• Full copyright compliance applies for products distributed beyond classroom use.
  

Ownership and Distribution

• Canadian Academy owns the rights to all CA productions.
  
• The CA name must go on products distributed beyond the school.
  
• Products distributed beyond CA must be authorized by the appropriate administrator.
  

Movie Making

Ask permission before filming someone (even totally “unrelated” people or strangers in the background). When asking permission, specify how and where the film will be used, and how many times it will be used. Be safe. Do not ask or encourage someone to perform a stunt that could cause injury. Ask permission before filming in a commercial establishment (e.g. a restaurant or store). Film only in designated areas during performances or school activities. Respect local culture and customs. Respect property, rules, and laws. Do not ask or encourage someone to perform a task that might damage property, that is illegal, that will inconvenience people, or that would negatively reflect on CA’s reputation. In some cases, it may be necessary to receive permission of local law enforcement authorities (i.e., the police).

Clearing House:
The Publications Team (DCC Chair, Director of Technology) is the clearing house for information hosted on the CA network.

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